Secure Data Management is a process that involves setting up company policies and procedures to maintain the integrity and security of data over time. This includes restricting access to data through passwords, using strong encryption tools and making sure that two-factor authentication is required for all logins. It is also about ensuring that the database systems are set up with the best practices in mind to guard against attacks, limit loss in the event of breaches, and make it easier to determine what data has been compromised.
It’s important to remember that this is a formal procedure and that businesses must make it a priority to follow these standards at all times or face the consequences of being negligent as stewards of customer information. This could result in lawsuits and bad press, or even losing customers who switch brands following a data breach.
Step 1 – Inventory all users and categorize them – This involves defining all the groups of people who have to interact with the system, and define what their rights as a basic be. It doesn’t need to be a scientific process however it should be as granular as is possible to ensure that access controls aren’t too vast and useless.
Following this, you’ll have to establish the “chain of custody” for any interactions or changes to the data. This will create an excellent foundation for any future lawsuits and provide customers with peace of mind when they’re concerned that their personal information is being shared with the wrong individuals.
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