How to Have a Great Board Meeting

There is no doubt that managing a board meeting can be an exhausting and stressful task. If your meetings lack focus, structure or enthusiasm, it could cost you in terms of missed opportunities and decreased productivity. There are a few easy steps you can do to make sure that your directors are fully engaged and actively participating in a successful board meeting.

Examine Your Meetings at Least once a year

Gathering feedback is among the best methods to improve meetings. After a few of your meetings invite your board members to take two sticky notes and mark “+” on the areas that were good and “-” on the areas that could be improved. Invite them to place the notes on a poster they can display next to the entrance, so that everyone can see what needs to change.

Manage Your Time

Keep your meetings brief to allow for meaningful discussions and taking decisions. Resist the temptation to include lengthy reports and “have to” items on your agenda. Instead of focusing on the information that has already been circulated in your board’s handbook, consider breaking it into smaller discussion topics or allowing your directors to conduct their own research prior to attending the meeting with questions ready to discuss.

Board meetings are a great opportunity to inspire your team and make them feel excited. By adding “mission moments” to the meeting -the time when board members are able to hear testimonials or stories about how your organization has made an impact on people’s lives — can provide an enormous boost of energy for the entire group.

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