A well-organized board meeting is a crucial element of good governance. It allows for an intelligent discussion and makes decisions that can help move your business forward. It is crucial to have a dynamic and thorough discussion, no matter if the meeting is Get the facts discussing strategic goals or program challenges and successes, and/or important legal issues. Board meetings that are efficient and effective will be well-planned, and include prompt distribution of materials, an informative and comprehensive agenda, and a clear explanation of the procedure for making decisions.
1. Make sure that the agenda of the meeting is distributed to all participants prior to the meeting and is easily accessible.
It is impossible to conduct a successful board meeting if the participants are trying to find crucial materials while they are discussing or, worse when the material is not made available in advance. This is easily avoided by distributing all agenda items and materials at least 3-4 business days before the meeting.
2. Begin the meeting at the appropriate time.
Board members are most engaged when they are well-prepared for the meeting, which is why it is vital to ensure that the board meeting begins on time. You can do this by ensuring that all relevant materials are included in the agenda, and by limiting discussion topics to only those most important to the meeting. It is also possible to have the meeting outside of the boardroom, like at a conference site or breakfast gatherings, to offer an opportunity for a change of scene and stimulate new ideas and discussions.
