Minutes of the Board Meeting


The minutes of board meetings are the official record of a board’s actions and decisions. As such, they’re important for a number of reasons such as legal implications, governance policies, and even just accountability. They should be precise, clear and easy to comprehend.

Make your minutes as concise and concise as you can to avoid spending time on long sentences and to keep the focus on the most important decisions, discussions, and actions. This is particularly helpful for boards with limited resources and deadlines that are tight.

The design or structure of your minutes can differ in accordance with your organization’s culture and requirements as well as its style. However there are a few essential elements you need to take into consideration. Some of these essential elements include:

Date and time of meeting Recording the time and date of the meeting will help future readers better understand the events that transpired. It’s also an excellent idea to record the type of meeting (whether regular or special, or even annual).

Content: Go over the information in your minutes to ensure that it accurately describes what happened at the meeting. Look for any errors or omissions and cross-reference the information with other documents. Also, check that all action items agreed upon and follow-up tasks are recorded in the minutes. This includes any follow-ups or actions that were discussed in executive sessions (private or behind closed doors parts of the meeting in which sensitive topics such as alleged misconduct and personnel issues or financial concerns with auditors are discussed). These conversations should be recorded in the minutes of closed sessions and not included in the main body of minutes of the board meeting.

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