Using a Board Meeting Schedule to Maximize Your Time Together

A board meeting agenda is a plan to keep your meetings on track and productive. Substance over style is important when it comes to maximizing the time that your board members need to collaborate.

Start with a call to start the meeting and a welcome from the facilitator or chair of the board to officially open your meeting. You can then decide to approve the minutes of the previous meeting or the financial report. You may also discuss committee updates or other administrative tasks. Next, it’s often best to reserve a room for strategic planning discussions or other governance issues. It is also possible to include a sensitive or confidential subject in the executive meeting, if your company’s bylaws allow it.

Throughout the meeting, be certain to listen attentively and attentively to each presentation. If you have any concerns or questions you may have about the presentation and let your fellow board members respond. Be careful not to get off topic and discuss issues which aren’t listed on the agenda. This can eat up valuable meeting time and distract from the most important topics on your agenda. You can prevent this from happening by adding an “parking area” item to the end of your agenda. This allows you to put off various topics for a later time.

Last but not least, ensure that you inform your board of the agenda at a minimum of a week prior to your scheduled meeting. This gives everyone plenty of time to review the items and plan their thoughts for the meeting. It’s a good idea include any supporting documents needed by board members in order to know the subject.

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