A board management tool is a program that uses software to enhance and support governance in your organization. They are generally used by board members, committees, and executive teams to share information and conduct business. The best tools for managing boards offer the ability to provide a single source of truth for crucial documents, and facilitate meetings and allow you to take control of your organizational workflows.
A good digital board management system will help board members as well as administrators spend less time on manual tasks, such as preparing agendas for meetings, preparing and sharing board packets and locating lost documents. They can also help to reduce the risk of cybersecurity-related incidents by removing file sharing methods such as email. The best boardrooms are equipped with a strong, secure platform that comes with built-in cyber protection.
Utilizing a digital board portal is a great way to organize and manage vital documents in one location that allows all participants to locate the information they need without having to sift through heavy paper, cumbersome PDF files on shared drives, or to re-send emails previously delivered out of sequence. Board document management systems also provide granular permissions to ensure that vital records are only accessible to those who require them.
Even the most organized of people may find it difficult to get everything together for meetings. Board management tools can simplify meetings by providing a meeting calendar, online private workspaces and video conference integrations. They can help with recording and distribution of minutes of meetings more efficient and help keep track of important actions with automated reminders and useful features.
