Preparing for your board meeting is a crucial task that can seem daunting especially if you’re a new board member or have no experience in board meetings. Being prepared for your board meeting will help ensure that you receive valuable insights and advice from experienced leaders and strategic counsel. The first step is making sure that all board members are aware of the agenda and have read the relevant information.
The next step is to determine the purpose of the meeting, which will help shape the board’s discussions and decision-making. Reviewing the minutes from your last meeting will allow you see where improvements were made and what issues need to be discussed.
Finally, be deliberate when choosing the agenda items for your meeting. Your board will be able move through the meeting more efficiently if you prioritize the most important issues first. This will help to avoid the meeting getting stuck on the lesser important items. Additionally, every item on the agenda should be clearly stated to allow for information or find information rather than just to make a final decision.
Make sure you send your board agenda out early enough so that everyone has ample time to read and evaluate it. This is especially crucial for physical or virtual meetings which require participation by a quorum. In addition, be certain to communicate with the executive team members who are accountable for submitting reports, and make sure they have the required materials.
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