A board portal that is well-chosen provides a variety of benefits to organizations looking to improve meeting workflows and collaborate securely with secure features, and improve governance. It is important to evaluate each feature and not over-engineer with unnecessary features which can increase the cost. It’s also essential https://liveboardroom.com/how-to-run-effective-remote-board-meetings/ that the provider of your board portal has a track record of success and provides responsive customer service in the event of an issue. Asking prospective vendors for feedback and references from customers who have used their software successfully in the past is beneficial.
Streamlined Meeting Process
Modern portals allow board members to access agendas, documents, meeting notifications and digital board packs using their smartphones and tablets. They allow note-taking online and direct messaging between board members regarding specific issues. All communications are secure recorded on the portal. These discussions are automatically converted into meeting minutes, and you can easily include an electronic signature on any board document.
Board members can easily annotate documents prior to a meeting to help them prepare for discussions and participate. Meetings can also be held in person, remotely, or in the hybrid format. The capability to create boards at these meetings is crucial and so is the option to have previous copies to be automatically updated whenever lines change. In addition, the ability to conduct a debrief after the meeting lets leaders decide the best course of action for the next steps and also to document any negotiated decisions.
